10 Ways Access Control Helps Businesses
If you haven’t made the leap from physical locks and keys to an access control system for your business, you really should consider. Modern access control systems are safer and more effective than traditional key systems, as well as easier to use and more convenient, which translates into a host of advantages and benefits for businesses and facilities that make the switch. Here are 10 ways Access Control Systems Benefit Businesses.
1. They Increase Security
This is the most apparent – and important – benefit of any access control system, and the primary reason for making the switch. Access control systems are more effective at keeping out unauthorized personnel, are harder to bypass than regular locks and keys, and contribute to an overall greater level of safety in business and facilities of all sizes.
2. You Don’t Have To Worry About Lost or Stolen Keys
When an employee loses a key and you take the security of your facility seriously, it can be necessary to switch out all the locks to ensure no one who finds the key can use it. But with an access control system, there are no traditional keys to worry about: employees use either PIN codes (knowledge factors) for access, or access cards, which are easy to disable and revoke individually within the system when lost or stolen.
3. Easy Record-Keeping and Logs
Access Control systems can keep track of who comes in and out of your building, enabling you to keep records and logs of every employee or visitor who comes through those doors. This can come in particularly handy when something goes missing or a security breach occurs, as all visitors, employees and other personnel who have come and gone can be tracked and verified. Want to find out who came in first? Who came in in the middle of the night? Easy and done.
4. Makes Employee Turnover Easier
When using traditional locks or basic locking door handles, it’s often necessary to switch them out or change the code when an employee leaves the company or is denied further access. With an access control system, you have complete control over each employee’s individual credentials and permissions and can simply deactivate their unique access code or revoke their access card, without needing to change the entire system’s settings and credentials for each user. You can integrate and sync your system directly with your HR database for quick, easy cross-referencing and updating.
5. Endlessly Customizable
With modern access control systems, there is virtually no end to the number of custom permissions and rules you can set. Want to limit certain employees’ access during certain hours? No problem. Restrict access to certain rooms? Easy. Even set up the system to require multiple authentication factors for some individuals, but not others? That can also be done. Access control systems give you massive depth and breadth of control and allow for a truly customized security experience.
6. Allow A Variety of Credential Types
Building off their nearly-infinite options for customization, access control systems also allow you to choose from a variety of different authentication factors and credential types, and even mix and match them within systems. Many systems (especially cloud-based) now even let users employ their smartphone to control and unlock doors, using it like any other form of access card.
7. Smart Phone Accessible
Cloud-based access control systems are becoming increasingly popular and make controlling and monitoring the comings-and-goings of your business easy as they allow for easy, convenient mobile access and control on your phone or tablet. Mobile apps such as Brivo OnAir integrate seamlessly with their respective cloud-based systems, allowing you to control various function such as set up and eliminate user permissions, add or remove roles, and change credentials, and even view access logs, all from virtually anywhere in the world.
8. Cloud-Based Access Control Updates Itself
As cloud-based access control systems get smarter and more advanced, they become capable of updating and improving their own software, integrating new security features and security updates, on their own. The servers are stored off-site and maintained by the external cloud security company, who takes care of all equipment upgrades and maintenance, ensuring you spend more time on what mattes to you – your business – and less on the logistics and details of door locks. When you need to change something, however, simply log on to the app and customize to your liking.
9. Multiple Properties and Facilities
Some facilities and businesses have multiple buildings and campuses, and personnel need to be able to easily access and move between these facilities throughout the day. Carrying several different keys – or even several different swipe cards – is hassling and time-confusing, but with today’s access control, the system can easily be setup to allow one single access card or credential to access many different locks – even in totally different locations. Cloud-based systems and mobile credentials are particularly useful in these situations.
10. Good For The Bottom Line
While installing an access control system costs money up-front, access control systems are becoming more and more affordable – and the security they offer can end up saving you thousands of dollars (if not more) were the possibility of a security breach to become reality. Cloud-based access control systems also eliminate many of the costs associated with installation and maintenance of a server, as those are handled remotely by the cloud security service. The few costs access control does incur should be seen as an investment to the overall safety and security of your business and employees, anyway.