Access Control Systems Cost: Pricing Decoded & Explained

Securing premises is not just about keeping threats out; it’s a dynamic interplay of value, technology, and investment.

Amidst cutting-edge security solutions, one pressing question emerges: What’s the price tag?

Let’s understand the nuanced pricing of the right access control system for you and unravel the cost factors. Here’s our access control systems cost guide.

Average Access Control System Cost Per Door

Access control system with door lock, card reader and security exit button

On average, though, you can expect to spend anywhere from $500 to $2,500 per door with professional installation. Remember, high-end systems can push this number upward, while simpler configurations might reduce costs.

Determining the average cost of a door access control system is intricate.

Multiple variables come into play, such as the type of security systems [1], installation complexities, and associated access control hardware or software.

Types of Access Control System & Average Price Per Door

Keypad Access Control

A staple in access control, keypad systems allow users to gain access by entering a predetermined code. They’re relatively affordable and are commonly used in many settings.

On average, the cost per door ranges from $500 to $1,500, depending on the system’s sophistication and additional features.

Smartphone Access Control Systems

Modern and sleek mobile access control systems leverage smartphones, permitting entry through an app or QR code. Given the advanced technology and software integrations involved, this tech-savvy solution generally falls within the range of $1,000 to $2,500 per door.

Access Card or Key Fob Access Control

Reliable and straightforward, key fob or access card systems provide entry when access control credentials such as card or key fob are swiped or scanned.

These systems typically cost between $600 and $2,000 per door, contingent upon the brand, quality, and any bundled software or features.

Biometric Access Control Systems

Biometric systems [2] recognize unique physical or behavioral attributes—like fingerprints or facial patterns—to grant access. Given their intricate technology and superior security level, they’re expensive access control systems, usually ranging from $1,500 to $3,500 per door.

Factors That Affect Access Control System Costs

RFID & Password Door Lock Access Control System Set

Access Control System Type

The specific type of access control you select is pivotal in determining access control pricing. For instance, biometric access control with advanced technologies may be priced higher than traditional keypad systems.

Features, brand reputation, and system capabilities further skew the pricing. For example, standalone door access control systems will cost less than one that requires remote access.

Licensing Fees

Many access control systems come with proprietary software that requires periodic licensing renewals.

This recurrent expense ensures the software remains updated and functional. These fees can vary widely depending on the system’s complexity and brand.

Access Control Installation Considerations

Number of Access Points

The number of doors or entry points you aim to secure directly influences costs. More doors mean more equipment, increased labor, and, inevitably, a higher overall price tag.

Integrated Security System

If your door access control system integrates with other security components—like a video surveillance system—this can affect the installation process and its associated costs. Integrated systems offer enhanced security but can be pricier due to the complexity of intertwining multiple technologies.

Electrical Upgrades

An advanced electronic access control system might necessitate electrical upgrades to support its functionalities. If your current infrastructure doesn’t meet the system’s electrical requirements, you’ll need to account for the cost of these upgrades.

Materials & Labor

The choice of materials—for cabling, controllers, or readers—can drive costs up or down. Moreover, labor costs fluctuate based on the installation’s complexity, the technicians’ expertise, and regional labor rates.

High-quality materials and skilled professionals might command a premium, but ensure a durable and efficient setup.


ComponentAverage Cost
Locking Hardware$50 – $250
Software License Or Maintenance Cost$10 – $50/month
Access Control Accessories$20 – $100
Door Controller$150 – $500
Door Reader$50 – $300

Locking Hardware

Locking hardware refers to the physical components like electronic lock, strike, and magnetic lock used to secure the access point.

Cost Impact: Locking hardware can vary widely depending on its quality, brand, and features. Premium and highly secure locks with more advanced features (e.g., anti-tampering) are priced at the higher end. As a fundamental part of any access control system, the choice of locking hardware affects the total system cost.

Software License Or Monthly Service Fees

This cost pertains to the software that manages and monitors the access control system. Licenses can be for hosted or cloud-based software, and maintenance costs cover software updates and technical support.

Cost Impact: Recurring license or maintenance costs can accumulate over time, and the chosen software platform, its capabilities, and its brand reputation can influence these expenses.

Opting for comprehensive platforms with a wide range of features might elevate the ongoing costs but ensure a smooth and efficient operation.

Access Control Accessories

Access control accessories can include mounting hardware, additional cables, backup power supplies, or supplementary devices like remote controls, physical credentials, or keypads.

Cost Impact:

The choice and number of accessories will directly influence the final cost. While some are optional, others are critical for the system’s functionality, and their quality can determine the longevity and reliability of the access control setup.

Potential Hidden Costs

While the primary components of access control systems have their price tags, there are often additional costs that might catch an organization off guard. These can include:

  • Software Updates: As technology evolves, software updates might come at an additional expense.
  • Training: Employees and security personnel may need training to operate the new system effectively.
  • Replacement Cards or Fobs: Physical access credentials like cards or fobs can get lost or wear out over time.
  • Battery Replacements: Wireless systems, in particular, may require periodic battery changes, leading to recurring expenses.
  • Emergency Repairs: Malfunctions or unexpected damages might necessitate urgent fixes, sometimes at a premium.

When budgeting for an access control system, it’s essential to factor in these potential hidden costs.

Return on Investment (ROI)

Door Access Control

Investing in an adequate access control system might seem like a significant upfront expense, but the long-term benefits often outweigh the initial costs [3]. Enhanced security reduces the risk of theft or unauthorized entries, which can lead to substantial financial losses or reputational damage.

Additionally, employees and stakeholders can operate with peace of mind, knowing they’re in a secure environment. It can boost productivity and morale.

As technology advances and potential threats evolve, a modern system can save costs in updates or overhauls down the line. While the initial outlay can be substantial, the cumulative benefits make access control systems a sound investment.

Importance of Regular Maintenance

Regular maintenance of an access system isn’t just a suggestion—it’s a necessity. Ensuring that the system is optimally operational can prevent costly breakdowns and repairs in the future.

Simple actions, such as cleaning card readers, checking for software updates, and inspecting the hardware, can extend the system’s life and maintain efficiency. Scheduled check-ups can identify and rectify minor issues before they escalate into significant problems.

Investing in regular maintenance can save an organization both time and money in the long run, all while ensuring the system serves its primary purpose: securing the premises.

Insurance Implications

Modern access control systems can play a pivotal role in insurance premiums. Many insurance providers view these systems as a proactive measure against potential risks, which can lead to reduced insurance rates.

Organizations can negotiate better terms with their insurers by demonstrating a commitment to security through an advanced access control system. Furthermore, in the unfortunate event of a security breach, a state-of-the-art system can provide critical data during investigations.

However, liaising with your insurance provider when considering an upgrade or installation is crucial to understand any potential premium reductions or requirements.


How much is the cost of a keyless entry system?

The cost of a keyless entry system can vary widely based on its features, brand, and the complexity of its installation.

On average, a basic keyless entry system can start from as low as $50 per door, with more advanced and integrated systems going upwards of $500 or more per door.

Why is access control so expensive?

Access control systems can be costly due to a combination of high-quality hardware components, software licensing, and installation requirements. Additionally, ensuring top-notch security often means investing in advanced technologies and regular system maintenance, contributing to higher costs.

Key Takeaways

Securing premises with robust access control systems is indispensable in today’s security landscape [4]. While initial costs can seem steep, the peace of mind, enhanced security, and potential savings from averting security breaches can offer invaluable returns on the investment.

The type, components, installation complexities, and ongoing maintenance determine the system’s expense. Before deciding, always weigh the system’s benefits against its long-term costs.

Don’t leave your premises vulnerable. Contact Safe and Sound Security today for a free consultation and discover the perfect access control solution tailored to your needs.

If you’re in Miami, Florida, access control is especially important, given the bustling urban environment and diverse population. Ensure your security needs are met in this vibrant city.



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