Proposal Coordinator – Walnut Creek, CA

Location: Walnut Creek, CA

Estimated Pay: $50,000 – $60,000 per year

Job Type: Full-time

Company Overview:

Safe and Sound Security is California’s fastest growing commercial security integrator. We’re a commercial security systems and data cabling contractor. We’ve been serving businesses for 15 years with the most cutting edge security systems and low voltage contracting in the industry. We saw growth of over 70% last year so we’re adding a few core team members to help take on the extra workload.

What We Are Looking For:

We are seeking a detail-oriented and proactive Proposal Coordinator to join our team. The primary focus of this role will be to provide administrative support to the engineering team in the development and management of proposals.


  • Draft and prepare proposals, presentations, and other business documents with accuracy and attention to detail.
  • Coordinate proposal development process, including gathering necessary information and collaborating with team members.
  • Maintain organized records of proposals, contracts, and other important documents.
  • Manage email correspondence and respond to inquiries in a timely manner.
  • Enter data accurately and efficiently into company databases or software systems.


  • Proficient in utilizing a range of software tools and platforms to streamline the proposal development process, enhance collaboration with team members, and produce high-quality proposal deliverables
  • Proven experience as an administrative assistant or similar role.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and time management skills.
  • Ability to work independently and prioritize tasks effectively.
  • Attention to detail and accuracy in all work.
  • Experience in drafting proposals or business documents is preferred.
  • Experience with Salesforce preferred, but not required

Job Type: Full-time
Salary: Hourly Pay – Annual compensation ranges between $55,000 – $60,000 depending on hours & performance.
The actual amounts may vary based on factors such as experience, knowledge, skills, and abilities related to the position.

  • Benefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off (10 vacation days, 12 paid holidays)
  • Professional advancement opportunities